Apply to Engineering Operations & Recruiting Coordinator

Engineering Operations & Recruiting Coordinator
(Work from Home Remote or In Office)
REPORTS TO: Director, Engineering Operations & Compliance

JOB SUMMARY:
Real Time Consulting is seeking an Engineering Operations & Recruiting Coordinator for our North Phoenix Corporate Office. This role will support the Engineering Operations Services (EOS) and Recruiting teams. Responsibilities will include reporting activities, deadline coordination, tracking and planning of goals and initiatives along with general administration support.

This role is an essential member of the operations team! This role is the center coordinator between multiple departments, consolidator of data, and executor of various essential actions/tasks/projects. Candidate has a great opportunity to expand their professional experience in multiple specialties.

JOB DUTIES AND RESPONSIBILITIES:
This position has responsibilities supporting both the Engineering Operations Services and Recruiting teams.

ENGINEERING OPERATIONS SERVICES COORDINATOR DUTIES:

Create and maintain engineering and business operations reports
Track the Operations Purchase Order life cycle to assure all steps are completed within guidelines
Collect and track weekly Engineering timesheets & Work product progress reports
Maintain time off tracking system
Prepare Engineering on/off boarding documentation for project work
Summarize deliverables to meeting attendees, follow-up to ensure completion
Maintain business contract document logs
Maintain client ID registrations
Client satisfaction survey initiation and tracking
Review work processes to ensure compliance with business standards and to identify work improvements
Work with others to develop improvements to create timely and efficient workflow and reporting for the department
Support Engineering Operations Team with special projects as needed
Other coordination tasks as assigned

RECRUITING COORDINATOR DUTIES:

Maintain recruiting goal and actual activity reporting
Provide Engineering candidate information to hiring mangers
Support staffing model planning and execution stages
Manage job portal listings within Talent Management Database and job posting portals (Indeed, LinkedIn)
Coordinate and create Engineering job descriptions
Maintain current Engineering candidate communications
Prepare job postings and coordinate the job posting process
Maintain data and reporting on the Applicant Tracking System (ATS)
Maintain records on recruiting activities as required
Correspond with Engineering job applicants:
- Schedule candidate pre-screens and interviews
- Handle pre-employment inquiries and requirements
- Complete screening for Recruiters to obtain work history, education, training, job skills, availability, and salary requirements
Research, analyze, prepare, and present hiring statistics
Support Talent Management Team with special projects as needed
Other coordination tasks as assigned

QUALIFICATIONS AND PREFERENCES:

5 years of Operations, Recruiting and/or Office coordination / administration experience
2 years of recruiting coordination / administration experience
Associates degree or equivalent training/education in Business, Engineering, HR, or related fields
Highly competent user of technical & software application solutions
Experience with ATS (Applicant Tracking Systems)
Proficient in Internet Searching and navigation, Boolean search techniques
Advanced user of Microsoft Office products (Word, MS Outlook, MS PowerPoint, Excel)
Extremely well organized
High attention to detail, resourceful, accurate and self-motivated
Ability to manage multiple tasks and project deadlines in a fast-paced environment with frequent interruptions and changes in priority
Ability to maintain, record, and document the flow of candidates through the recruitment process
Ability to comprehend and interpret instructions, short correspondence, and ask clarifying questions to confirm adequate understanding of expectations
Ability to communicate with multiple departments and gather information for consolidation and reporting
Professional polish when representing the company to candidates and client in writing and on the phone
Positive, helpful attitude
Excellent oral and written communication skills
Strong interpersonal skills to succeed in a highly collaborative environment
Excellent follow-through skills and ability to take initiative
The ideal individual will be a highly motivated, self-starter, able to use their high capability of organization and coordination to support the teams.

ABOUT REAL TIME CONSULTING
Real Time Consulting (RTC), a Real Time Companies business, is an engineering consulting firm serving the aerospace, aviation, defense, and advanced technology industries since 1997. We provide experienced engineering consultants who help clients design, develop, integrate, test, certify, and sustain complex, mission-critical systems.
Our engineers average more than 15 years of industry experience and are known for delivering innovative, reliable, and high-quality engineering solutions. We have built lasting client relationships through technical excellence, integrity, responsiveness, and a commitment to delivering results.
WHY JOIN RTC?
RTC is a small, highly collaborative company where every employee makes a meaningful impact. We value accountability, teamwork, initiative, and continuous learning, and we trust our employees to take ownership of their work while supporting one another's success.
If you're a motivated professional who enjoys solving challenging problems, producing high-quality work, and contributing in a fast-paced, entrepreneurial environment, you'll find opportunities to grow your career at RTC.
BENEFITS - Eligible employees enjoy a competitive benefits package that includes:

Competitive compensation
Paid Time Off (PTO) and Paid Holidays
Medical, Dental & Vision Insurance
Employer-paid Life Insurance
401(k) Retirement Plan
Flexible work arrangements, where business needs permit
Professional yet casual work environment
Opportunities for professional growth

Benefits are subject to eligibility and company policy.
WHY YOU’LL BE SUCCESSFUL - Our most successful team members consistently demonstrate:

Integrity, accountability, and professionalism
Strong communication and collaboration skills
Initiative, sound judgment, and adaptability
Excellent organization and attention to detail
A commitment to quality and continuous improvement
A customer-focused mindset with a passion for helping others succeed

To qualify for all positions with Real Time Companies, applicants must be legally authorized to work in the United States and should not require now, or in the future, sponsorship for employment visa status. Please be aware that Real Time Companies does not sponsor employment-based visas. Additionally, certain positions with Real Time Companies that involve work with government entities may have more restrictive employment status requirements, such as U.S. citizenship, based on security clearance requirements or other governmental requirements. Real Time Companies is an Equal Opportunity Employer M/F/D/V.

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