Office Supervisor (Payroll, AP, HR)

Location: Phoenix, AZ
Date Posted: 12-04-2018
JOB TITLE: Payroll & Accounting Administrator
REPORTS TO: CFO

JOB DUTIES & RESPONSIBILITIES: 
  • Payroll: Payroll administration and processing
  • AP:  Benefits participant administration and bill reconciliation
  • AP: Responsible for full cycle AP coding/processing/check issuance, and internal audit to ensure appropriate backup documentation in sub ledgers.
  • AP: Investigate and resolve discrepancies in all expense accounts under tight deadlines.
  • AP: Review and retain necessary source documentation for accounting and operational financial transactions.
  • AP: Review contracts for accounting adherence and ensure proper documentation is received and organized.
  • AP: Updates to business expense schedules (insurance, legal, leases, services).
  • Accounting: Assist with the creation and needed changes of accounting policies and procedures.
  • Accounting: Account management of the Dun & Bradstreet credit report to maintain desirable ratings.
  • Insurance: Assist with Business Insurance renewals
  • Insurance: Coordinate the Worker’s Compensation Insurance
  • Fixed Assets: track and maintain FA activity, schedules, policy, and semi-annual physical inventory.
  • Office: Facilities administration (minimal)
  • HR: HR employee on/off boarding administration
  • Serve as backup to other accounting related functions.
  • Other accounting or business duties as assigned.
 
THE SUCCESSFUL APPLICANT WILL POSSESS THE FOLLOWING QUALIFICATIONS:
 
  • Associate degree in Accounting Preferred or equivalent professional on the job experience
  • Bachelor’s degree in Accounting a PLUS
  • 7-10 Years relevant and proven work experience in a corporate environment in similar role
  • Knowledge of QuickBooks a big PLUS
  • Intermediate with MS Word, MS Outlook
  • Intermediate/ Advanced experience with Excel
  • Strong analytical and accounting skills
  • Effectively communicates with manager, peers, and business staff regarding work processes
  • Ability to be firm and professional; have strong follow-up ability with management, clients, vendors and RTCo Team
  • STRONG attention to detail, high % of accuracy in work, organizational and time management skills
  • Professional verbal, written communication and interpersonal skills with a customer service focus
  • Ability to work with minimal up-front guidance and take ownership of work product and follow through
  • Ability to effectively handle multiple projects simultaneously in a deadline driven environment
  • Ability to work in a fast paced, constantly changing entrepreneurial environment
 ABOUT THE COMPANY:
Real Time Companies, LLC is the parent company to multiple entities, of which Real Time Consulting is the current focus, specializing in providing experienced engineering services to several large aviation companies since 1997.  Our engineering staff has an average of 20+ years of direct industry experience and we pride ourselves on both the quality and performance of our staff.
 
ABOUT THE POSITION: 
Real Time Companies is searching for an individual who will succeed in a small entrepreneurial environment, consisting of a small accounting team.  This individual must wear multiple hats, be able to multi-task, and be willing to learn and work in a collaborative team oriented environment.  This individual will take ownership of their responsible areas as a key team member performing multi-level accounting duties.
 
To qualify for all positions with Real Time Companies, applicants must be legally authorized to work in the United States and should not require now, or in the future, sponsorship for employment visa status.  Please be aware that Real Time Companies does not sponsor employment-based visas.  Additionally, certain positions with Real Time Companies that involve work with government entities may have more restrictive employment status requirements, such as U.S. citizenship, based on security clearance requirements or other governmental requirements.  An Equal Opportunity Employer M/F/D/V
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